• Background and Guidelines
    • About Our Founder
    • Applicant Criteria, Foundation Interests, Grant Purposes
      • Applicant Qualifications
      • Approach to Grant Making
      • Foundation Interests
      • Grant Purposes
      • Request Frequency; Wait Period
    • Foundation Giving History
    • Beirne B. Carter Center for Immunology Research
  • Grant Application
    • Completing an Application
  • Grant Making Process
    • A Two Step Process
    • Decision Making
    • 2018 Grant Timetable
  • Grant Payment and Accountability
  • Preliminary Proposal
    • Completing a Proposal
  • Contact Us
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Background and Guidelines :

1.  About our Founder: Beirne Blair Carter (1924 – 1989)

Beirne B. Carter with his daughter, Rossie C. Hutcheson, In Dubois, Wyoming

The Beirne Carter Foundation was established in 1986 by Beirne Blair Carter, Chairman and Chief Executive Officer of Carter Machinery Company, Inc. of Salem, Virginia.

At the time he created the Foundation, Mr. Carter placed an emphasis on health, education, local history, nature, ecology and youth as areas where he foresaw opportunities to help.  At the same time, he stated that he did not wish to restrict the Foundation and expected it “to respond in a flexible manner to changing needs.”

Prior to his death in 1989, Mr. Carter made several significant grants, including:

  • The North Cross School, Roanoke, Virginia – $4,000,000
  • St. Christopher’s School, Richmond, Virginia – $1,000,000 (the largest gift received as of that time)
  • University of Virginia, Charlottesville, Virginia – $3,500,000 leading to the establishment of the Beirne B. Carter Center for Immunology Research.  Additional areas of support included the McIntire School of Commerce, Darden School of Business, and Nursing School.
  • Virginia Military Institute, Lexington, Virginia – $250,000

Mr. Carter was a native of Richmond, Virginia and graduated from St. Christopher’s School.  He attended Virginia Military Institute before being called to active duty in the United States Army in World War II.  For wounds received in Achen, Germany, Mr. Carter received the Purple Heart.  Following the war, Mr. Carter resumed his studies at the University of Virginia where he received a Bachelor of Science in Commerce degree from the McIntire School in 1948.

Mr. Carter began his business career with Virginia Tractor Company, Inc. in Richmond, a firm founded by his father, Robert Hill Carter.  In 1952, Mr. Carter established Carter Machinery in Roanoke as a separate Caterpillar dealership, covering southwest Virginia and areas of southern West Virginia.  In 1988, Carter Machinery expanded its territory to cover most of the Commonwealth of Virginia and to become one of the largest and most successful Caterpillar dealerships in the country.

In the area of philanthropy, Mr. Carter will be remembered not only for his generosity but also his vision.  Perhaps, the finest example of both was the creation and initial funding of the Beirne B. Carter Center for Immunology Research at the University of Virginia.  Mr. Carter was also interested and supportive of many less noteworthy projects, particularly those involving organizations without ready access to funding.  Mr. Carter never forgot the challenging times involved in beginning a business.  Behind his desk was a framed copy of a commercial note in the amount of $10,000 that one of his earlier bankers had “called”.

The Beirne Carter Foundation, although founded by a former chief executive officer of Carter Machinery Co., Inc., is an independent charitable organization with no connection to any other corporate entity.

2.  Applicant Criteria, Foundation Interests, Grant Purposes

►Applicant Qualifications

To be eligible for grant consideration, an applicant must qualify under IRS regulations as tax exempt and not be a private operating foundation as defined by the IRS.  Generally, grants will not be made to organizations supported primarily by government funds or to religious organizations. Grants are not made to individuals.

►Approach to Grant Making

Grant making has been prioritized in order of its importance (1 through 3) to the Foundation, as follows:

(1)  Board directed grants (to organizations identified by the Board),
(2)  Grants to organizations located in the Richmond and Roanoke, Virginia metropolitan areas, and
(3)  Grants to other organizations located in Virginia with which the Foundation has had an extensive grant making history.

The Foundation employs a two step approach: an initial preliminary proposal which, if approved, will be followed typically by a formal application.  The process is fully explained in Grant Making Process.

►Foundation Interests

Despite the broad range of funding interests in past years, current grant emphasis is generally limited to the following:

(1)  Healthcare and medical research, including the Beirne B. Carter Center for Immunology Research,
(2)  Early childhood development,
(3)  Education (K – 12),
(4)  Ecological and environmental initiatives and education, and
(5)  Social and community welfare initiatives (with emphasis on underserved/un-served individuals of all ages).

►Grant Purposes

Although the Foundation has not adopted hard and fast rules governing purposes for which it will award grants, it has become clear that certain purposes align more closely with Board thinking than others.  These are:

  • assisting existing organizations seeking to begin new, impactful, and ultimately, self-sustaining programs,
  • leveraging established and successful programs in innovative ways that will broaden benefits and increase numbers of persons served, and
  • supporting capital projects, including equipment acquisition and facilities (e.g. replacement, new construction/expansion, renovation, etc.).

The Foundation will not consider proposals

  • from organizations located outside the Richmond and Roanoke Virginia areas with which the Foundation has not had an extensive grant making,
  • from local chapters of national associations and societies,
  • from educational institutions unless there is or has been a direct Carter-Hutcheson family connection,
  • for new venture start-up expenses,
  • for endowment funds (including scholarship funds), debt reduction, or funding of deficits, or
  • to support operating expenses associated with ongoing programs or activities (e.g., camper-ships, scholarships, stipends, honoraria, retreats, etc.) or other general administrative expenses (e.g., salaries, rent, office supplies, materials, etc.).

►Wait Period

Organizations that have been awarded a grant must wait at least three years before being considered for new grant support.

3.  Foundation Giving History

Since 1989, the Foundation has awarded grants totaling $42.3 million involving health, education, local history, conservation and preservation, nature and ecology, and social/community welfare.

4.  Beirne B. Carter Center for Immunology Research

The Beirne B. Carter Center for Immunology Research (BCIC) at the University of Virginia was founded through the generosity of Beirne B. Carter, and the Foundation continues to support its efforts.  The researchers in the BCIC work to provide a better understanding of hepatitis C, influenza, cancer, RSV, AIDS, and autoimmune disorders, helping find new treatments and cures.  Research “seed funds” from the Foundation have resulted in advances in human health, as well as significant NIH funding and other grant support for researchers in the Center.  In 2002, the Foundation made a $5,000,000 multi-year pledge toward expansion of the BCIC into new space in a new medical research facility at the University named the Carter-Harrison Research Building.

The Carter-Harrison Research Building, completed in 2009, is a 150,000 square foot research facility that brings together nationally renowned experts in immunology, infectious diseases, and cancer. BCIC currently occupies an entire floor of the new building and is strategically located near other researchers with similar interests. The research conducted in the Carter-Harrison Building will provide hope for millions whose immune systems are functioning improperly, or those who have been ravaged by infectious disease or cancer.

We invite you to visit the Immunology Center’s website at https://www.immunology.virginia.edu.

Grant Making Process :

1. Two Step Process – Proposal and Application

The Foundation employs a two step grant making process.

►Step One – Preliminary Proposal

Any organization seeking grant consideration must complete a Preliminary Proposal form at the Board’s direction. The form, as well instructions for its completion, is contained in Preliminary Proposal. Its content should be limited to the two page format provided.

Preliminary Proposals will be reviewed promptly by the Board of Directors of the Foundation. Following this review, the Foundation will notify organizations of the results.

The purpose of the Preliminary Proposal step is twofold: (1) to allow an organization the opportunity to provide initial information about a proposed need in a high level format and (2) to enable the Foundation to respond quickly to that information. The Foundation is sensitive to the resources expended by organizations in completing formal grant proposals. If by reason of request purpose, interest emphasis, or Foundation funding priorities, it concludes that a request may not be a good, current “fit”, the Foundation wishes to communicate this decision as soon as possible.

►Step Two – Grant Application

Organizations selected to complete a formal grant application must do so in accordance with the instructions contained in Grant Application. Following a careful review by the Directors of all applications received, organizations will be notified in writing of funding decisions.

Selection to submit a formal grant application should not suggest to an organization that its grant request will be automatically funded or if funded, at the level that the organization requested.

Personal contact with individual Directors regarding a Preliminary Proposal or formal grant application is discouraged.

2. Decision Process

It is important for organizations seeking grant funding from the Beirne Carter Foundation to understand that it is only the Directors as a group that make each decision.  Once made, the decision is communicated in writing except in very rare circumstances. The volume of Preliminary Proposals and formal grant applications as well as the subjective considerations involved preclude the Foundation from critiquing unsuccessful Preliminary Proposals or applications, and inquiries of this nature should not be made.

3. Additional Information

At any point during the grant making process, the Foundation may request additional, clarifying information from the organization. In addition, the Directors may ask for a site visit during the grant making process or following the award of a grant.

4. 2025 Timetable

Preliminary proposals and grant applications may be requested by the Board of Directors at any time during the year. There are no deadlines.

Preliminary Proposal, Grant Application, Payment and Accountability :

1. Completing A Preliminary Proposal

The Preliminary Proposal form may be downloaded from this website in Microsoft ® Word format. If you are unable to download the form, please contact the Foundation, and we will be pleased to send the form to you via e-mail or through the mail.

Download the Preliminary Proposal Form

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Forms should be completed on the computer or typed. When complete, they may be transmitted to the Foundation as an e-mail attachment, or mailed.

Please do not exceed the space provided in the form. It is designed to provide an organizational and need “snapshot”; brevity and conciseness are encouraged. Please attach a list of your organization’s Board of Directors/Trustees and their contact information to the form when it is submitted.

2. Completing A Grant Application

Organizations invited to complete a formal grant application will be notified to that effect in writing following the review of all Preliminary Proposals.

Although the Foundation does not require applications to follow a strict format, each organization applying for a grant is expected to submit the following:

1. A cover letter from an official of the organization stating that the organization has formally approved the proposed project or program. The President or Chairman of the Board of Directors/Trustees must appear as a “copy to” addressee if the letter is signed by another individual.
2. A written proposal which includes the following information:

  • A brief description of the organization, its history and purpose.
  • A concise description of the grant request, including specific purpose(s), the benefits to be provided, and the needs to be met.
  • A detailed financial plan for the project including all sources of funding (secured/anticipated), all related expenses, and provisions for contingencies and ongoing support.
  • A brief biographical statement about the person who will conduct or supervise the proposed project or program.
  • Plans for evaluation of the project’s result and for sustaining it after grant funds expire.
  • Names, affiliations, and contact information of the organization’s trustees or directors, officers, administrators and principal staff.
3. Evidence that the organization is exempt from federal income tax under Section 501(c)(3) and is not classified as a private foundation or private operating foundation as defined in Section 509(a) of the Internal Revenue Code, and a certification from the organization that its status is unchanged.
4. A budget (income and expenses) and any financial statements for the current year, and financial statements for the prior two fiscal years (audited, if available). Such statements should include the amount(s) of any endowment(s), if any. A new organization should submit pro forma financial statements for at least two years of operation.
5. An Application Summary form. The Application Summary may be downloaded from this web site in Microsoft ® Word format. If you are unable to download the form, please contact the Foundation, and we will be pleased to send the form to you via e-mail or through the mail. Application Summaries should be completed on the computer or typed.

Download the Application Summary Form

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3. Grant Payment and Accountability

When an award is made, it will be communicated by letter stating the purpose or purposes for which the grant funds may be used. Grant funds may not be expended for any other purpose(s) without the Foundation’s prior written approval.

Any funds not expended or committed for the purpose(s) of the grant within the period stated in the award letter must be returned to the Foundation.

A written report on the use of the funds and the status of the project must be made to the Foundation no later than one (1) year after the payment of the grant. For multi-year grants, brief interim progress reports may be requested before installment payments are made. A final report for a multi-year grant should be submitted at the same time that the last grant installment is paid.

Contact Us :

All communications with the Foundation or questions regarding organization qualifications and the grant making process should be directed to:

Ms. Traci R. Kube
Administrator
The Beirne Carter Foundation
P.O. Box 17950
Richmond, VA 23226
Telephone Number: (804) 521-0272
E-Mail: bcarterfdn@gmail.com

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